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Kettering Buccleuch Academy

Charging and Remissions Policy

REVIEWED BY: Finance Committee




The Local Governing Body (LGB) recognises the valuable contribution that the wide range of additional activities, including clubs, out of school trips, residential trips and experiences of other environments, can make towards students’ all round educational experience and their personal and social development.

(Throughout this policy, the term “parent(s)” means all those having parental responsibility for a child.)


The LGB reserves the right to make a charge in the following circumstances for activities organised by the school:

  1. School trips and residential trips in school time: the board and lodging element of the residential experience and outdoor pursuit courses; trips outside of the curriculum delivery ie: rewards, enrichment/enhancement trips.
  2. Activities outside school hours: the full cost for each student of journeys, trips and overnight stays in the United Kingdom and abroad which take place at weekends and during holidays, which are deemed to be optional extras;
  3. Materials: the cost of materials or ingredients for design and technology and food technology, if the pupil or parent wishes to take home or own the final product;
  4. Acts of vandalism and negligence: the LGB reserves the right to recover part, or the whole cost, of damage to buildings or equipment which is the result of vandalism or negligence by a student;
  5. Examination fees: if a student has not regularly attended the lessons for a particular examination subject, the examination fee may be requested, refundable if the student attends for examination.

If, without a medical certificate explaining the reason, a student fails to complete examination requirements for any public examination for which the Academy has paid an entry fee, the LGB may seek to recover the fee from the parent.

There may be a charge for examination entry where there is a request from the parent for additional subject entries to be made which are not supported by the Academy.

  1. Uniform: The cost of purchasing school uniform will be the parents’ responsibility.
  2. Music Lessons: Extra-curricular music lessons and lessons taught individually or in groups of four or less. Music lessons forming part of the National Curriculum or part of the provision for religious education in the Academy's standard curriculum will be the Academy’s responsibility.
  3. Out of School Hours Child Care, Breakfast and After School Clubs.
  4. School Transport : Transport to and from school where the pupil is not eligible under the Special Education Authority’s guidelines.
  5. Provision of Education and use of Facilities : to those persons who are not registered pupils at the Academy.
  6. Data Access requests: the Governing Body reserves the right to charge a reasonable fee for provision of information under Data Protection and Freedom of Information provisions.

Calculating Charges

When charges are made for any activity, whether during or outside of the Academy day, they will be based on the actual costs incurrred, divided by the total number of pupils participating. There will be no levy on those who can pay to support those who cannot or will not. Support for cases of hardship will come through the voluntary contributions and fundraising, notwithstanding the provision for Pupil Premium students as detailed below (in remissions).

Charges for Photocopying and Telephone Calls

Staff wishing to make use of the school’s facilities for their private use should notify and seek permission from the Finance Manager. Quick, local calls will not be charged but long distance calls will be monitored as per the records produced by the system software and will be charged back to the member of staff by invoice. Photocopying charges will be invoiced back to the staff member at the end of the month in which the copying is requested.


The school will give consideration to the remission of charges to parents or carers who receive

qualifying state benefit(s), and those children who receive free school meals. Parents who are eligible for the remission of charges will be dealt with confidentially.

The Principal and Chair of Governors will authorise remission charges.

Pupil Premium students will not be charged for educational visits relating to the curriculum.

The school may choose to subsidise part or all of the payment of some charges for certain activities and pupils, and this will be determined by the Principal.

The LGB will remit part of the cost of board and lodging for any residential activity that is organised for the student and which takes place within school time. This will also be the case where the residential activity forms part of the syllabus for a public examination. The percentage to be paid by the Academy will be considered based on the purpose and total cost of the trip and will be decided at Finance Committee meetings on a bi monthly basis.

The LGB may remit charges in full or in part to other parents after considering other specific hardship cases. The LGB invites parents to apply, in the strictest confidence, for the remission of charges in part or in full. The Principal will authorise remission in consultation with the Chair of Local Governing Body/Finance Committee.

Special Education Needs

The Board would not charge for the cost of providing the special education needs of a pupil where these have been agreed with the Local Authority.


Any insurance costs will be included in charges made for trips or activities.

Voluntary contributions

Nothing in this policy statement precludes the Board from inviting parents to make voluntary contributions. If there is a case where an activity cannot be afforded without voluntary funding, this will be made clear to the parents by the school. If the activity is cancelled all monies paid will be returned to the parents.

Monitoring, Evaluation and Review

The Board will review this policy at least every two years and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the Group.